|LEO: Literacy Education Online|
Cover Letter Format
Your return address includes your street address, city, state, zip code, and the dateline.
Your prospective employer's address, also called an inside address, includes the contact person's name and title, the name of the company, the street address, city, state, and zip code. You can either put the person's name and title on the same line, or you can separate them on two separate lines.
NOTE:never guess the gender of the contact person's name. Some names -- like Alex, Jan, Kelly, Loren, Mitch, Pat, and Randy -- can be either male or female. When in doubt, leave the Mr. or Ms. out.
The body of your letter follows, using either indented paragraphs or flush left paragraphs. If you use flush left paragraphs, double-space between them.
The signature block includes the closing and your typed name. The closing -- usually Sincerely or Sincerely Yours--appears double-spaced below the body of your letter and is followed by a comma. Your typed name, then, appears triple- or quadruple-spaced below that.
An enclosure notation appears double-spaced below your signature block. It includes the word "Enclosure" or "Enc." followed by the word "Resume."
If you line up both address and signature block with the left margin, you'll probably want your paragraphs to be flush left too. This is a more modern form -- and also lets you fit more on the page. This can sometimes help if your letter is running to a second page. Most prospective employers prefer one-page cover letters.
The following sample cover letter formats are available:
More general information -- General ResumeTips -- offers an overview of resume writing, includingexplanations of the major areas on a resume, writing tips, and sampleresumes.
For questions and suggestions, please e-mail us at firstname.lastname@example.org.
Last update: 17 September 1999